Remote Online Notarization

We offer Remote Online Notarization (RON) and In-Person Electronic Notarization (IPEN.) In 2012, Virginia was the first state in the country to enact legislation authorizing its notaries to perform online notarizations. This technology and innovation allows the notary to notarize documents located anywhere in the U.S. and abroad. Electronic notarization increases access to notarial services, provides convenience, efficiency and time-savings.

What is RON?

RON, also known as remote online notarization, is when a document is electronically notarized. The notary and signer are not physically together in the same location but are able to communicate through audio-video technology.

Is RON secure?

Signers are required to go through a multi-step identity verification process:

Knowledge-Based Authentication

This process uses a third-party database with access to public records information to provide knowledge questions specific to the signer.

Credential Analysis

The signer is required to capture an image of the front and back of a valid unexpired state or government issued photo ID. The authenticity of the ID is then analyzed and verified by an automated system.

Notary Validation

After KBA and credential analysis have been passed, the notary reviews the image of the signer’s ID that was captured during the credential analysis and will either approve or reject the credential.

What is IPEN?

IPEN, also known as in-person electronic notarization, is when a document is in electronic form and electronically signed and notarized on a device such as a computer, laptop or tablet. The notary and signer are physically together in the same location but there is no paper involved. The steps are generally the same as for traditional notarization.

Requirements For Remote Online Notarization

  • You must be a US Citizen
  • You need to be at least 18 years or older
  • You need to have a social security number
  • You need a valid US government or state issued ID
  • You need to have at least 5 years of US credit history
  • You need to have a mobile phone with a camera and texting capabilities
  • You need to ensure electronic notarization is acceptable by the requesting party

How Remote Online Notarization Works

  • Schedule an appointment with the notary
  • Complete the entire document but DO NOT SIGN IT
  • Upload the document to the system for review
  • Complete and pass the identity verification process
  • Connect to the online session with the notary at your scheduled appointment time
  • The executed notarized document will be emailed at the end of the completed session via a secure link. (Fees)